The Fusion Industry School is an event run by the Fusion Centre for Doctoral Training. It is run and organised by the University of York, University of Oxford and UK Atomic Energy Authority. The administration of the event is led by the University of York, and for the purposes of this privacy notice, University of York is the Data Controller as defined in the General Data Protection Regulation. We are registered with the information Commissioner’s Office, and our registration number is: Z4855807.
This privacy notice is for businesses and individuals who the Fusion Industry School holds data for, and partners who work with us to deliver our services. It sets out the ways in which the Fusion Industry School at the University of York gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).
Where do we get your data from and what data do we collect about you?
We collect personal data, some of it sensitive, about you when you register for the Fusion Industry School. We typically collect the following data for the purposes of liaising with you about the school you have chosen to book on:
- Job title
- Company name
- Company address
- Company phone number
- Email address
- Access requirments and dietary requirements
- Financial details for the purpose of paying for the course
For delegates attending the site tours there may be further data required to obtain a site pass (e.g. for the Culham Centre for Fusion Energy)
This data will be shared with the relevant partner for the purpose of facilitating access to the site. When we ask for this additonal information we will make the purpose clear and remind you that the data will be shared.
What is our legal basis for processing your data?
The University needs to collect and retain certain types of data, in various formats, about its current and past delegates in order to fulfil its functions as an education provider and to maintain strategic relationships
Typically, data will be processed:
- on the grounds of contractual requirement or to take steps to enter into a contract with you e.g. to facilitate your attendance at the Fusion Industry School;
- because it is necessary for our legitimate interests;
- because you have given us your consent.
How do we use your data?
The University may process your personal data for the following purposes:
- to process your booking and to liaise with you about the course logistics e.g. issue joining instructions, course material etc.;
- to provide you with and manage your use of facilities and services and your participation at events;
- to administer the financial aspects of our relationship with you including processing any payments made by you to the University;
- (if you have consented) to send marketing about future events. If you no longer wish to be contacted for marketing purposes, you can either contact us at email@example.com and request to be removed or simply click the ‘unsubscribe’ button at the bottom of our marketing e-mails.
Who do we share your data with?
The University may share your data with:
- companies providing services for the running of the Fusion Industry School i.e. our collaborators (University of Oxford and UK Atomic Energy Authority), or third parties such as venues or caterers
- third parties that process data on behalf of the University of York to support it in fulfilling its obligations and responsibilities to and relationship with you (e.g. software and system providers including but not limited to, MailJet, Zoom, and WPM Education)
The University of York will not share your information externally for any other purposes without your consent unless exceptional circumstances apply. Any such disclosures will be made in full accordance with the data protection legislation and only where necessary.
How do we keep your data secure?
The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information please see our IT Security webpages.
How long will we keep your data?
The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.
What rights do you have in relation to your data?
Under the General Data Protection Regulation, you have rights in relation to your data, including a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent.
If you would like a copy of some or all of your personal data held by the Fusion Industry School, please email us or write to us at firstname.lastname@example.org
There may be circumstances in which we are unable to erase data held about you, in which case we will notify you.
Our team captures photography for marketing purposes. These photos are used to provide information about and promote the Fusion Industry School to audiences including potential delegates, the public, policy-makers, benefactors and other stakeholders.
If photography will be taking place at an event that you attend, you will be informed beforehand and will be asked for your preferences.
Questions or concerns
If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the Fusion Industry School at email@example.com or the University’s Data Protection Officer at firstname.lastname@example.org.
Right to complain
If you are unhappy with the way in which the University has handled your personal data, we ask that you contact us in the first instance, to enable us to resolve your concerns. If you remain dissatisfied, you have a right to complain to the Information Commissioner’s Office.
Changes to our privacy notice
We keep our privacy notices under regular review. This privacy notice was last updated on 8 December 2023.