Privacy Notice – Carer’s Fund

Privacy Notice

This privacy notice is for applicants to the Fusion Industry School Carer’s Fund. It sets out the ways in which the Fusion Centre for Doctoral Training, University of York, gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).

For the purposes of this privacy notice, University of York is the Data Controller as defined in the General Data Protection Regulation. We are registered with the Information Commissioner’s Office: University of York Registration. Our registration number is: Z4855807.

Where do we get your data from?

We get the information directly from you when you submit the application form. Additional information may be collected from you if you are offered funding.

If you are successful, we will collect further information from you necessary to administer the funding i.e. bank details, payment information etc.  

What data do we have?

We collect information about you including your name, email and your reasons for requesting the funding. 

If you are offered funding, we will also collect bank details and other payment information to allow us to administer the scheme.

What is our legal basis for processing your data?

The University needs to collect and retain certain types of data, in various formats, about applicants. Typically, data will be processed:

  • on the grounds of contractual requirement or to take steps to enter into a contract with you;
  • because it is necessary for the performance of a task carried out in the public interest (for information on our public task see our function as set out in our charter);
  • to allow us to comply with our legal obligations.

Special category data will be processed in line with Article 9 (2) (b) processing necessary for carrying out obligations and rights in the field of employment law. Specifically, we are relying on the positive action provisions in the Equality Act 2010. Positive action is a range of measures allowed under the Equality Act 2010 which can be lawfully taken to encourage and train people from under-represented groups to help them overcome disadvantages in competing with other applicants.

How do we use your data?

The information you provide is used by the Fusion Industry School team to process your application and make decisions about who to offer funding to.  The raw data will be viewable only to the person administering the Carers Fund, at this point in time this is the Fusion Industry School Manager.

Anonymised information (the amount of funding you request, the funding will be used for and which weeks you are attending) will be shared with the panel deciding who to allocate funding to.  The panel will include individuals from the Fusion Industry School Team, which includes Fusion CDT staff, University of York staff and UKAEA staff.  Application data will also be statistically analysed and used to understand whether the fund is achieving its goals.

If you are successful, we will contact you for additional information (e.g. bank details and payment information) which will only be shared with those required to administer the fund. (please see the University’s General Privacy Notice.

Additional Privacy Information

For additional information about how the University keeps your information secure and your rights please see, General Privacy Notice.

Contact us

If you would like to exercise any of your rights outlined in this privacy notice or have any questions about the way in which the Fusion Centre for Doctoral Training handles your personal data, please contact us:

Fusion CDT, York Plasma Institute, Genesis 1/2, Church Lane, Heslington, York, YO10 5DQ

Tel: 01904 326764